Wood Flooring Installation Services Agreement Template (Free Download + Sign Online)
Hardwood flooring installation is a significant investment for any property owner, and a detailed service agreement protects both the installer and the client. This free Wood Flooring Installation Services Agreement template is built for US-based hardwood flooring contractors, refinishers, and installation companies. It covers wood species and grade selection, acclimation requirements, subfloor preparation, installation method, finish specifications, and warranty terms. Whether you install solid hardwood, engineered wood, or luxury vinyl plank, this agreement ensures every detail is documented. Download, customize, and e-sign through FastCLM.
What Is a Wood Flooring Installation Services Agreement?
A Wood Flooring Installation Services Agreement is a contract between a flooring contractor and a property owner for the installation of wood flooring products. It details the type of wood (species, grade, width), installation method (nail-down, glue-down, floating), subfloor requirements, acclimation period, finish type, and warranty terms. Wood flooring is sensitive to moisture and environmental conditions, making thorough documentation particularly important for managing expectations and preventing disputes.
What Should Be Included in a Wood Flooring Installation Services Agreement?
- Contractor and client names and contact details
- Project address and rooms/areas for installation
- Wood species, grade, width, and manufacturer
- Installation method (nail-down, glue-down, floating)
- Subfloor preparation and moisture testing
- Acclimation period requirements
- Finish type (pre-finished vs. site-finished, stain color)
- Project timeline including acclimation period
- Total cost breakdown (materials, labor, finish)
- Warranty for installation and finish
Free Wood Flooring Installation Services Agreement Template
1. Parties
This Wood Flooring Installation Services Agreement ("Agreement") is made between [Contractor Name] ("Contractor") and [Client Name] ("Client") for work at [Project Address].
2. Scope of Work
Contractor shall install wood flooring in: [List rooms/areas]. Total area: [Square Feet] sq ft. Work includes subfloor preparation, acclimation, installation, and finishing as specified.
3. Materials
Wood: [Species], [Grade], [Width], [Manufacturer]. Installation method: [Nail-down/Glue-down/Floating]. Finish: [Pre-finished/Site-finished, Stain Color, Polyurethane type]. Client approval required before ordering.
4. Acclimation
Wood flooring materials must acclimate in the installation environment for [Days] days before installation. Client must maintain room temperature between [Temp Range] and humidity between [Humidity Range] during acclimation and installation.
5. Subfloor
Contractor will test subfloor moisture levels before installation. Acceptable moisture reading: [Level]% or below. If moisture exceeds acceptable levels, remediation will be required before installation proceeds (additional cost may apply).
6. Compensation
Total: $[Amount]. Materials: $[Amount]. Labor: $[Amount]. Finish: $[Amount]. Payment: [Deposit]% deposit, balance upon completion. Additional work billed at $[Rate]/sq ft.
7. Warranty
Contractor warrants installation for [Period]. Warranty covers gaps, buckling, and adhesion failure under normal conditions. Does not cover damage from moisture, pet stains, or failure to maintain proper humidity levels. Natural wood characteristics (color variation, grain pattern) are not defects.
8. Governing Law
This Agreement is governed by the laws of the State of [State].
How to Sign This Contract Online
FastCLM makes it easy to send and sign contracts electronically. Follow these steps to get your Wood Flooring Installation Services Agreement signed online:
- 1Download and fill in wood species, room measurements, and finish selections.
- 2Schedule the acclimation delivery date with your client.
- 3Upload the completed agreement to FastCLM.
- 4Add signature fields for both parties.
- 5Send for electronic signature.
- 6Begin material delivery and acclimation upon receiving the signed contract.
Wood Flooring Installation Services Agreement FAQs
Why is acclimation important?
Wood expands and contracts with moisture changes. Acclimation allows the wood to adjust to your home's environment before installation, reducing gaps, buckling, and other problems.
What is the difference between pre-finished and site-finished?
Pre-finished flooring comes with the finish already applied at the factory. Site-finished flooring is sanded and finished after installation, allowing custom stain colors but requiring more time and generating dust.
Does the warranty cover gaps between boards?
Minor seasonal gaps are natural in solid hardwood and are not covered. Excessive gapping due to installation error is covered under the workmanship warranty.
Can this be used for engineered wood and LVP?
Yes. Adjust the materials section to specify engineered hardwood or luxury vinyl plank. Installation methods and acclimation requirements differ by product.
Legal Disclaimer
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by state and jurisdiction. We recommend consulting a licensed attorney in your state before using any legal document. FastCLM is not a law firm and does not provide legal services. Use of this template does not create an attorney-client relationship.